Appvibe Dropbox Integration
Overview of Features
Key Features
Add Links: Embed Dropbox links directly into Jira issues for quick access to spreadsheets. This feature ensures that users can seamlessly integrate their Dropbox content with their Jira workflow without leaving the Jira interface.
Edit Links: Update or modify embedded Dropbox links as the relevant spreadsheet changes. This ensures that Jira issues always reflect the most current version of your linked Dropbox content.
Remove Links: Remove Dropbox links from Jira issues when they are no longer relevant, helping to maintain organized and up-to-date project documentation.
View Links in Preview and Full Screen: Preview Dropbox content directly within a Jira issue for a quick glance, or expand it to full screen for a detailed view. This flexible viewing option enhances user experience and accessibility of information.
Sort Links: Organize Dropbox links by custom criteria, name, or date. This feature helps users to quickly locate specific links, improving efficiency and navigation within Jira issues.
Realign Links: Adjust the positioning of Dropbox links within the Jira issue. This feature allows for better structural organization, ensuring that all relevant links are presented logically and clearly.
View Links in List or Tile View: Toggle between list or tile layouts for viewing Dropbox links embedded in Jira issues. Users can choose their preferred view style for better readability and management of multiple links.
Manage Permissions: Control who can view and interact with Dropbox links embedded in Jira. This feature provides enhanced security and collaborative control, ensuring that only authorized users have access to specific Dropbox content.
View Link History: Access the history of changes made to each Dropbox link. This feature offers transparency and accountability, allowing users to track modifications over time and understand the evolution of linked content.
Getting Started
Installation
Step 1:
Log in to Jira
Ensure you are logged in with Admin privileges.
Step 2:
Open the Atlassian Marketplace
In Jira, click on Apps → Explore more apps to open the Marketplace.
Step 3:
Search for Appvibe Dropbox Integration
Use the search bar to find the app.
Step 4:
Install the App
Click Get app or Try it free.
Confirm the installation and grant the required permissions.
Step 5:
Configure the App
Once installed, go to Manage Apps in the Admin section to ensure it's enabled.
The panel will now appear in your Jira issue view.
Step 6:
Start Using the App to add and view links for Dropbox
Open any Jira issue to view, add, or manage Dropbox links directly.
Working with Links
Add a Link
Step 1:
Inside a Jira issue, click the "Add" button. A form will appear inline, allowing you to enter:
- Embedded URL – The link to your Dropbox design.
- Title – A meaningful name for the design. (optional)
Step 2:
View a Link
Step 1:
Inside a Jira issue, find the link you want to view and click the view icon for that link.
Step 2:
An inline popup will appear showing your Dropbox. You can also click this for full screen viewing.
Edit a Link
Step 1:
Inside a Jira issue, find the link you want to edit and click "Edit" from the link dropdown. A form will appear inline, allowing you to make changes.
Step 2:
Update the Embedded URL with the link to your Dropbox design and assign a meaningful Title for the design if desired (optional).
Step 3:
Click the save button again to add your Dropbox link to the Jira issue.
Delete a Link
Step 1:
Inside a Jira issue, locate the Dropbox link that you wish to remove.
Step 2:
Step 3:
You will be prompted to confirm if you want to delete this Dropbox link. Confirm to complete the deletion.
Advanced
View Link History
Step 1:
Install the Appvibe Dropbox Integration app within your Jira instance to enhance file collaboration.
Step 2:
Once installed, every time a Dropbox link is modified within any Jira issue, the app will automatically track these changes.
Step 3:
The modification history of each Dropbox link is stored and can be accessed at two levels - either at the specific link level or at the Jira issue level.
Step 4:
To view the history, simply navigate to the respective Jira issue or Dropbox link, and access the stored modifications anytime you need to review changes.
Link Permissions
Step 1:
Step 2:
Assign the desired permissions to users based on their required access level:
- Viewer: Can see the link in the Jira issue.
- Editer: Can add, edit, or remove links in the Jira issue.
- Admin: Can manage link permissions for other users.
Help
FAQ
What if the Dropbox link doesn’t load?
Ensure the link is public and accessible. If Dropbox blocks embedding, try opening it in a new tab.
Can I add multiple links to one issue?
Yes, you can add multiple Dropbox links to each Jira issue.
How secure are my Dropbox links?
All links and related metadata are stored within Atlassian's Forge platform. Our app data is stored using Forge's hosted storage solutions, which are integrated into Atlassian's cloud infrastructure. This setup ensures that app data benefits from the same data residency features as Atlassian's core products, allowing administrators to control where the data is hosted.
Support
Support and Contact
Overview:
We are here to help you. The Appvibe Dropbox Integration app simplifies the management and access of Dropbox designs within Jira. With seamless embedding capabilities, your team can maintain their focus on tasks without the need to switch between different tools.
Support Contact:
If you need further assistance, contact your Jira administrator or reach us on our Support Page at https://www.appvibe.com/support