Appvibe OneDrive Integration
Overview of Features
Key Features
- Adding Link: Embed OneDrive file links directly in Jira issues.
- Editing Link: Adjust or update OneDrive links as files change.
- Remove Link: Remove links to OneDrive files if no longer necessary.
- View Link in Preview and Full Screen: Preview OneDrive files or open them in full screen.
- Sort Link: Sort OneDrive links by date, name, or custom order.
- Realign Links: Move OneDrive links within the Jira issue as needed.
- View Links in List or Tile View: Choose between list or tile view for OneDrive links.
- Manage Permissions: Set who can view embedded OneDrive links.
- View History of Changes: View a history of edits for each OneDrive link.
Overview of Features
Key Features
Add Links:
Embed OneDrive links directly into Jira issues for quick access to spreadsheets. This feature facilitates seamless integration of documents within your workflow, saving time and enhancing team collaboration by providing direct access to relevant files.
Edit Links:
Update or modify embedded OneDrive links as the spreadsheet changes. This ensures that all team members have access to the most current data, helping to maintain consistency and accuracy within projects.
Remove Links:
Remove links when they are no longer relevant. This helps in maintaining a clean and organized Jira issue, reducing clutter and focusing on pertinent information.
View Links in Preview and Full Screen:
Preview OneDrive content or expand it to full screen. This offers flexibility in how users engage with the content, allowing for a quick glance or a more detailed inspection of the spreadsheets.
Sort Links:
Organize OneDrive links by custom criteria, name, or date. This feature aids in quick retrieval of documents and helps in organizing information according to user preference or project requirements.
Realign Links:
Adjust the positioning of OneDrive links within the Jira issue. This provides users with the flexibility to arrange the links in a way that suits their workflow, enhancing ease of access and usability.
View Links in List or Tile View:
Toggle between list or tile layout for viewing links. This option caters to personal preferences, allowing users to switch between different visualization modes to find the most comfortable way of browsing through links.
Manage Permissions:
Control who can view and interact with OneDrive links embedded in Jira. This feature ensures that sensitive information remains secure by allowing specific access levels, thereby enhancing data privacy and project integrity.
View Link History:
Access the history of changes made to each OneDrive link. This provides a detailed audit trail, which is valuable for tracking updates, understanding changes made over time, and ensuring accountability.
Getting Started
Installation
Step 1:
Log in to Jira
Ensure you are logged in with Admin privileges.
Step 2:
Open the Atlassian Marketplace
In Jira, click on Apps → Explore more apps to open the Marketplace.
Search for Appvibe OneDrive Integration
Use the search bar to find the app.
Install the App
Click Get app or Try it free.
Confirm the installation and grant the required permissions.
Step 3:
Configure the App
Once installed, go to Manage Apps in the Admin section to ensure it's enabled.
The panel will now appear in your Jira issue view.
Step 4:
Start Using the App to add and view links for OneDrive
Open any Jira issue to view, add, or manage OneDrive links directly.
Working with Links
Add a Link
Step 1:
Inside a Jira issue, click the "Add" button. A form will appear inline, allowing you to enter:
- Embedded URL: The link to your OneDrive design.
- Title: A meaningful name for the design. (optional)
Step 2:
Click the "Add" button again to add your OneDrive link to the Jira issue.
View a Link
Step 1:
Inside a Jira issue, find the link you want to view and click the view icon for that link. An inline popup will appear showing your OneDrive.
Step 2:
You can also click this for full screen viewing.
Edit a Link
Step 1:
Inside a Jira issue, find the link you want to edit and click the "Edit" from the link dropdown. A form will appear inline, allowing you to edit the following:
- Embedded URL: The link to your OneDrive design.
- Title: A meaningful name for the design. (optional)
Step 2:
Click the save button again to add your OneDrive link to the Jira issue.
Delete a Link
Step 1:
Step 2:
Advanced
View Link History
Step 1:
Install the Appvibe OneDrive Integration app from the Atlassian Marketplace into your Jira instance. Once installed, configure the app settings according to your needs, such as setting permissions and connecting it to your OneDrive account.
Step 2:
After installation, whenever you add or modify a OneDrive link within a Jira issue, the Appvibe OneDrive Integration app automatically tracks and records every change made to the link. These changes are stored in the history, which can be accessed at any time.
Link Permissions
Step 1:
Go to the Appvibe OneDrive Integration configuration page, or click "permission" from within the link settings in a Jira issue.
Step 2:
Select the desired permissions (Viewer, Editer, Admin) for each user at a system level to control which users have access to the links in a given issue.
Help
FAQ
What if the OneDrive link doesn’t load?
Ensure the link is public and accessible. If OneDrive blocks embedding, try opening it in a new tab.
Can I add multiple links to one issue?
Yes, you can add multiple OneDrive links to each Jira issue.
How secure are my OneDrive links?
All links and related meta data are stored within Atlassian's Forge platform. Our app data is stored using Forge's hosted storage solutions, which are integrated into Atlassian's cloud infrastructure. This setup ensures that app data benefits from the same data residency features as Atlassian's core products, allowing administrators to control where the data is hosted.
Support
Support and Contact
Overview:
We are here to help you. The Appvibe OneDrive Integration app facilitates easy management of OneDrive documents directly within Jira. With a smooth embedding process, your team can maintain their workflow efficiently without the hassle of swapping between different tools.
Support Contact:
If you need further assistance, contact your Jira administrator or reach us on our Support Page at https://www.appvibe.com/support